How Do I Add a Contact?

1. Select the Address Book for which you want to add a contact.

2. To add a contact, Do one of the following:

   • Click New Contact icon on the left-side navigation panel in two-pane layout. Select New Contact from the New Contact drop-down list in the upper left corner of the Convergence UI in three-pane layout.
     The Add to Contacts dialog box appears.

   • 1. Provide a first name, last name, and email address.

     2. Click Enter More Details to open the contact in the New Contact tab.

   • Click New Contact icon from the Address Book toolbar in two-pane layout. Select New Contact from the Actions drop-down list in the Address Book toolbar in three-pane layout.
     
     The New Contact tab appears.

3. Enter the following details of your contact:

   • Click the photo avatar on the left-side of this page to add a picture of your contact. A file browser appears. You can navigate to the directory that has the picture of your contact and add it. The photo is automatically cropped and resized to fit into the area provided for the picture.

   • First Name: Enter the first name of your contact.

   • Last Name: Enter the last name of your contact.

   • Display Name: The name to be used in Convergence for this contact. By default, this is a combination of the first and last name.

   • Middle Name: Enter the middle name of your contact.

   • Company Name: Enter the name of the organization that your contact works for.

   • Job Title: Enter the job title of your contact.

   • Title: Select a title, such as Dr or Mr.

   • Suffix: Select a suffix, such as Jr or Sr.

4. Enter the Email Addresses for your contact.

   The following options are available:

   • Work

   • Personal

   • Other

5. Enter the postal addresses for your contact in the Addresses section.

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   Note - A hint indicating what must be entered in each field is provided in light grey. When you click in the field, the hint is removed.

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   The following options are available:

   • Work

   • Home

   • Other

   Once contact information is added and saved, you can view your contacts in view mode. After selecting a contact with address details, you hover over the View Map icon (located under the address in view mode) to view a Google map thumbnail image. For more information on Google maps in the Address Book, see: How Do I Find an Address Location with Google Maps?

6. Enter the phone numbers for your contact in the Phone Numbers section.

   The following options are available:

   • Home

   • Work

   • Mobile

   • Pager

   • Fax

   • Other

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   Note - You can change the order in which the phone numbers appear when you view the contact by selecting the fields from the drop-down list.

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7. Enter the instant messaging information for your contact in the Instant Messaging field.

   The following options are available:

   • SunIM

   • AIM

   • Jabber

   • MSN

   • Yahoo

   • .Mac

   • Other

   Depending on how the address book in configured on the server, you can add up to five instant messaging IDs. Ask your administrator how many IDs you can add for each of your contacts.

8. You can enter other information related to your contact from the Other Information drop-down list.

   The following options are available:

   • Nickname

   • Birthday

   • Anniversary

   • Other

   • Calendar URL

   • Availability URL

   • Web Address 1

   • Web Address 2

   For birthdays and anniversaries, you can specify a date using the calendar icon or by entering a date string in the text field (for example, "May 11").

9. You can add notes regarding your contacts under the Notes section.

10. Click Save.

    Optionally, press the Enter key on the keyboard to save the content.

After adding the contact, all details that you have entered for the contact appear in the view mode. Also, only the information filled out is shown in the view mode.